Organize by certain groups and assign people to certain sites that you’ve created. Build a hierarchy with these subsites or pages underneath the team site. One thing that will likely benefit your organization, depending on the size of it and how much content you have on your team site, is to create subsites. Lock down those permissions, secure your sites and grant access only to those who need it. I’ve seen both extremes letting staff "go rogue", as well as those owners who are very specific and limit what people can do. Planning ahead is certainly ideal when it comes to governance, addressing the site’s policies, processes, roles, and responsibilities. This will lay out the rules and lay of the land, if you will. In my experience, one of the best practices is to create a governance model. Use standardized templates and metadata.Have standardization of vocabulary and enterprise taxonomy.Work on managed and functional navigation.Here are some general ideas that could guide you to a cleaner and easier-to-navigate team site. If it's not too late, there are a few concepts that might help you do some nice housekeeping and get things a little more organized and effective without taking drastic measures. Ok, you're thinking, "My SharePoint sites are a mess…how do I clean them now?" Well, there's always the "Start Over" option (this is a huge undertaking) or there are tools that can help you organize, migrate and report. Also, what’s your training plan? If you want to increase productivity and encourage participation, you’ll need to show people how! Reorganize existing team sites Sit down with key members of your organization and make decisions ahead of time. With this comes increased productivity and better user adoption. If you logically organize content on your sites, it will be so much easier to maintain and manage. How do you organize your SharePoint team sites for optimal results? Well, that depends on how you're using SharePoint, the size of your organization, and how much freedom users have to make changes. Even planning on evolution, which may be why you're asking how you can create a logical and strategic setup for a team site that's already getting overwhelmingly difficult for users. No-code required.Make your SharePoint team sites sparkling cleanĪs you're building, creating and managing your organization's SharePoint team sites, it's critical to do some planning. WorkApps Package your entire business program or project into a WorkApp in minutes.Digital asset management Manage and distribute assets, and see how they perform.Resource management Find the best project team and forecast resourcing needs.Intelligent workflows Automate business processes across systems.Governance & administration Configure and manage global controls and settings.Streamlined business apps Build easy-to-navigate business apps in minutes.Integrations Work smarter and more efficiently by sharing information across platforms.
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